2021USATF Illinois Association Youth T&F Championships

VOLUNTEER APPLICATION

COVID-19 IMPACT (5/16/2021)

Covid-19 has impacted all aspects of our lives. USATF Illinois will address the symptoms and the coaches/parents/athletes responsibilities that are applicable to this competition.

Symptoms (According to the Illinois Department of Public Health)

After exposure to the Coronavirus, symptoms may appear within 2-14 days. Following are the symptoms:

-Fever (100.4 and higher)
-Cough
-Difficulty Breathing or Shortness of Breath
-Chills
-Sore Throat
-New loss of taste or smell
-Muscle or body aches

*This is not a complete symptoms list, please seek your medical provider for testing and treatment options.

Coaches/Parents/Athletes Responsibilities:

Everyone’s cooperation is needed to help protect the “sports” community.  All non-vaccinated coaches, parents and athletes are required to wear a mask.

Age Divisions & Eligibility Requirements:

Age Divisions                                                       .                                  

8 & under (born 2013 & later)

9-10 (born 2011-2012)

11-12 (born 2009-2010)

13-14 (born 2007-2008)

15-16 (born 2005-2006)

17-18 (born 2003-2004)

* Athletes who are still 18 through the final day of the USATF National Junior Olympic Track & Field Championships are eligible to compete in the 17-18 age division through that meet.

Individuals: Only U.S. citizens, aliens living in the United States and foreign exchange students are eligible to compete in these Championships.  See the USATF Rules for more information and exceptions.  A competitor must compete in his/her age division only.  There will be no "moving up" in any events, including relays.  Competitors in the 8 & under, 9-10, and 11-12 divisions may compete in a maximum of three (3) events, including relays.  Competitors in the 13-14, 15-16 and 17-18 divisions may compete in a maximum of four (4) events, including relays. All athletes must be 2019 members of USATF in good standing. 

Relay Teams: Only registered 2021 USATF member clubs may enter a relay team(s).  All athletes representing the club must be affiliated with and members of that club as part of their USATF membership at the time of meet registration.

Visit Memberships at the usatf.org  website.

ENTRY PROCESS:

The registration site is www.athletic.net.Type the name of the event into the Search box or click here:

https://www.athletic.net/TrackAndField/meet/426574/register

Registration deadline is Monday, June 21, at 5:00 pm.

A valid 2021 USATF Membership and Proof of Birth are needed to compete.  Before the online registration deadline, please ensure that the 2021 membership has been purchased and proof of birth has been uploaded on the following membership site: USATF Connect website. Effective 2021, the national office will approve all individual memberships and make membership changes.

FEES:  The fees are:  $8.00 per event and $32 per relay.

Combined Events: Will not be contested at the Association Championships. It will be contested during the USATF Regional Combined Events, July 8-9. There is a separate registration site. Go to and use the Search box to find the event or click here:  https://www.athletic.net/TrackAndField/meet/428333/register. Combined Events registration closes Monday, July 5, 2021, at 11:59 pm.

DATE OF BIRTH VERIFICATION

USATF National Championships require that the registrants are date-of-birth verified. Members are mandated to upload/submit their birthdate verification document when completing their membership profile on the USATF Connect system. There may be other competitions that require this mandate. Check event eligibility requirements carefully when registering for an event.

DOCUMENT SUBSIMMION DEADLINE
Documents submitted for birthdate verification must be received no later than five (5) business days (June 11, 2021) prior to the registration deadline of the USATF sanction or sponsored event that the registrant is seeking entry into.

HOW TO SUBMIT DOCUMTNETS
Date-of-Birth verification documents must be uploaded through USATF Connect. If you are having trouble uploading these documents, please reach out to the USATF National Office.
 

BE ADVISED THAT BIRTHDATE VERIFICATION DOCUMENTS WILL NOT BE ACCEPTED OR UPLOADED BY THE NATIONAL OFFICE. PROCEDURES FOR UPLOADING THESE DOCUMENTS IN THE USATF CONNECT SYSTEM MUST BE ADHERED TO AND THERE WILL BE NO EXCEPTIONS. DOCUMENTS SENT TO THE NATIONAL OFFICE WILL BE RETURNED AND THE VERIFICATION WILL NOT BE PROCESSED.

IF A DOCUMENT IS ILLEGIBLE, IT WILL BE INVALIDATED AND WILL NOT BE PROCESSED. INVALIDATED DOCUMENTS WILL NOT RESULT IN AN EXTENSION OF THE SUBMISSION DEADLINE. NO EXTENSION WILL BE GIVEN FOR INVALIDATED DOCUMENTS THAT REQUIRE RE-SUBMISSION. THE FIVE (5) DAY DEADLINE WILL BE ADHERED TO.

DOCUMENTS WILL REMAIN A PERMANENT PART OF THE MEMBER PROFILE AND WILL NOT REQUIRE RE-SUBMISSION.

DATA PROTECTION
SUBMITTED DOCUMENTS/DATA PROVIDED TO USATF WILL BE HOSTED ON A SECURE PLATFORM IN USATF CONNECT. ASSOCIATION OFFICERS/EMPLOYEES PERMITTED TO VIEW MEMBERSHIP INFORMATION WITHIN THE SYSTEM HAVE BEEN REQUIRED TO HAVE SUBMITTED THE MANDATED USATF DATA PROTECTION POLICY AGREEMENT.

ACCEPTED DOCUMENTS

Accepted verification documents include copy of birth certificate, passport, certified baptismal record, driver’s license, or U.S. government issued identification

AWARDS: Medals will be awarded to the top three (3) individuals and the top three (3) relay teams in each event of each age division. 

ADVANCEMENTS: There are no advancement requirements for participation in the Regional Championships. Anyone can compete in the Regional Championships.

The National Junior Olympic Championships will be held Monday, July 26, through Sunday, August 1, in Jacksonville, Florida.

IMPLEMENT WEIGH-IN: Will be at the track one hour before each event. If the athlete is unable, a coach or parents can have the implement weighed.

EVENT CHECK-IN: There are separate check-in areas for running and field events. Field events athletes check in at the field event. Running events athletes must check in at these designated areas once the announcement is made. All athletes are required to remain in the designated warm-up area after checking in.

If an athlete is in a field event when a running event is called, the athlete MUST notify the Field Event Judge that they need to check in for the running event.  The Event Judge will notify the Head Field Judge and they will notify the Clerking Tent that the athlete is at a Field Event. At the final call, a Meet Official will escort the athlete to the clerking tent.

Effective 2019: Athletes 10 & under will be returned to the hipping and clerking area after competition. They must be picked up by a coach or parent.

PACKET PICK UP: Starting each morning of competition at 7:00 a.m. All competitors must wear their assigned bib numbers during competition on the front on their jersey. If an athlete loses the bib number, a replacement can be purchased for a fee of $8.00. The replacement wrist band (athlete) fee is $8.00.  If a coach band is lost, it will not be replaced and the coach will have to pay the entry fee at the gate.

*Note: No entry changes/no substitutions/no adds/or new entries will be accepted at the meet site.

EVENT RESULTS: During competition, Real-Time Results will be available at www.results.adkinstrak.com.  At the completion of the meet, event results will be posted at www.usatfillinois.org.  Go to Association Championships/All Results.

PROTESTS: There will be a $100.00 (cash) fee for all protests.  Checks will not be accepted. Protests must be submitted to the Protest Referee within 30 minutes of a result that is announced or posted.  The protest fee will be refunded if the protest is upheld. Judgment calls cannot be protested. Only rule violations can be protested and you must cite the rule that is in violation.  All protests must be presented by the head coach if the athlete is on a team.

RULES – CONDUCT & FACILITY: The following are not permitted in the facility.

-Smoking

-Glass or metal containers

-Weapons, fireworks, explosives or munitions

-Laser pointers

-Gum on the track or the infield

-Pets

-Skates, skateboards or roller blades

Plastic bottles and coolers are permitted but are subject to inspection by security personnel at the gate entrance

GATE ADMISSION FEES The entrance fee is $10.00 per day. Please check the schedule for events/age groups assignments.  Children four (4) and under are free. Only those coaches who are listed in the coaches’ registry will be allowed to enter at no cost. Pending coaches’ applications WILL NOT be accepted.

INCLEMENT WEATHER

In the case of inclement weather and we are forced to postpone an event, it is the responsibility of the competitor to check for the adjusted time schedule. Instructions will be provided and announced.

Tent City is located on the visitor’s side of the stadium in top 15 rows. Teams and individuals with tents are encouraged to set up camp there. Tents are NOT allowed on the home side (side with the press box).

CONTACTS:

Meet Directors: Art Pahl, pahlac58@gmail.com & Marc Jones, jonesjdaddy5@yahoo.com

Entries:  Brenda Kimbrough, bbkimbrough@gmail.com